A Timeline for Your Move
AA Varco Moving & Storage wants you to start preparing early for your move with our moving checklist. It’s really never too soon to begin planning for a move, and veteran movers have found that a comprehensive moving timeline and checklist is the best strategy to ensure a smooth relocation. Our moving checklist and timeline is also a great way to involve the entire family in the move and to spread some of the responsibilities to each person, including your children.
Eight Weeks Before Move
- Contact your mover to make arrangements for moving day.
- Remove items from your attic, basement, storage shed, etc.
- Start to use up things you can’t move, such as frozen foods and cleaning supplies.
- Contact the chamber of commerce or visitor’s and tourism bureaus in your new community for information on your new city.
Six Weeks Before Move
If you’re moving at an employer’s request, verify what expenses and responsibilities are theirs and which are yours.
- Contact the IRS and/or your accountant for information on what moving expenses may be tax-deductible.
- Begin to inventory and evaluate your possessions. What can be sold or donated to a charitable organization? What haven’t you used within the last year?
- Make a list of everyone you need to notify about your move: friends, professionals, creditors, subscriptions, etc.
- Obtain a mail subscription to the local paper in your new community to familiarize yourself with local government, community and social news and activities.
- Locate all motor vehicle registration and licensing documents.
- If some of your goods are to be stored, make the necessary arrangements now. (Your relocation consultant should be able to help.)
- Contact schools, doctors, dentists, lawyers and accountants and obtain copies of your personal records. Ask for referrals where possible.
Four Weeks Before Move
- Submit a Change of Address form to the post office.
- Arrange special transportation for your pets and plants.
- Contact utility and related companies (gas, electric, oil, water, telephone, cable TV and trash collection) for service disconnect/connect at your old and new addresses. However, remember to keep phone and utilities connected at your current home throughout moving day.
- Contact coverage companies (auto, homeowner’s or renter’s, medical and life) to arrange for coverage in your new home.
- If you’re packing yourself, purchase moving boxes from your local mover. Pack items that you won’t be needing in the next month.
- Plan a garage sale to sell unneeded items or arrange to donate them to charity.
Three Weeks Before Move
- Make travel arrangements and reservations for your moving trip. However, don’t make plane reservations for the same day that you’re moving out. House closings are often delayed, and other unexpected situations often arise.
- Collect important papers (coverage, will, deeds, stock, etc.).
- Arrange to close accounts at your local bank and open accounts in your new locale.
Two Weeks Before Move
- Have your car checked and serviced for the trip. Also, make sure that your automobile is prepared (filled with the necessary antifreeze/coolant, for example) for the type of weather conditions you’ll be traveling in.
- If you’re moving out of or into a building with elevators, contact the building management to schedule use of the elevators.
- Contact your relocation consultant to review and confirm all arrangements for your move.
One Week Before Move
- Settle any outstanding bills with local merchants.
- Don’t forget to withdraw the contents of your safety deposit box, pick up any dry cleaning, return library books and rented videotapes, etc.
- Take pets to the veterinarian for any needed immunizations. Get copies of pets’ veterinary records.
- Drain gas and oil from power equipment (lawn mowers, snow blowers, etc.).
- Give away plants not being moved.
- Prepare specific directions to your new home for your moving company. (Include your itinerary, emergency numbers, etc.)
Two to Three Days Before the Move
- Defrost your freezer and refrigerator. Block doors open so they can’t accidentally close on pets or children.
- Have your major appliances disconnected and prepared for the move. (Again, your relocation consultant can help with arrangements for a third party to provide these services.)
- Pack a box of personal items that will be needed immediately at your new home. Have this box loaded last or carry it with you in your car.
- Organize and set aside those things that you’re taking with you so that they don’t get loaded on the van in error.
- Contact your relocation consultant to confirm arrival time of the moving van, as well as to notify them of any last minute details.
Timeline for Moving: Moving day
- Make sure that someone is at home to answer the van foreman’s questions.
- Record all utility meter readings (gas, electric, water).
- Read your bill of lading and inventory carefully before you sign them. Keep these — and all related papers — in a safe location until all charges have been paid and all claims, if any, have been settled.
- Follow the Allied Timeline for Moving
- You’ll feel a sense of accomplishment as items are checked off of your moving checklist. Moreover, as the weeks roll by, your moving timeline will help ensure that nothing has been overlooked or omitted from your planning, and that alone will go a long way toward relieving some of your anxiety.
The Allied moving day checklist is designed to assist you in remembering the last-minute details come moving day. One of the busiest days of your life is about to arrive. Are you as prepared as you should be?
Complete the Allied Moving Checklist
- Try to complete all the tasks below on the moving day checklist prior to move day so that you can be home during the loading process.
- Many times the driver will have questions that only you can answer. It is important that you or someone you’ve designated be available throughout the loading process.
- It’s best to utilize this moving day checklist prior to the actual arrival of the truck.
Clearly mark and set aside items you don't want loaded
This will remind you to tell the driver what not to load as you conduct your preload walkthrough.
Make sure your important paperwork pertaining to the move doesn’t get packed and shipped with your household goods.
Pack special items for the kids
- Have the kids pack a box of their “special” items. Point this box out to the driver so it’s one of the first to be unloaded.
- You may want to arrange for someone to take care of the kids (and pets) while the movers are packing and loading your items. Have the caregiver bring the kids back home prior to the truck leaving as it important for young children to understand where their belongings are going.
Moving Checklist: Clear walkways
- Make it safe and easy for your movers to get in and out of your house by removing all obstructions:
- Move potted plants and planters from front porch, walkways and driveways.
- Remove all door and floor mats.
- Remove all rugs. The crew will protect the floors with a specially designed floor covering that does not slip.
- Remove low hanging items such as wind chimes or hanging plants.
- Disconnect the spring on the screen door so that it stays open during the loading process.
- If you had the moving company pack for you, work with them to keep walkways clear for the driver and crew.
Moving Checklist: Point out special items
- Once the mover arrives, point out items that are most special to you during the walkthrough. All your items will be handled professionally, but take a moment to show them which ones mean the most to you.
- Point out the boxes you would like to have unloaded first, if they are not going into storage. These boxes may include kitchen and bathroom items, or your children’s toys.
Moving Checklist: Before the driver leaves
- Make sure you understand all the paperwork you are signing before the driver departs. If there is something that is confusing to you, ask your driver to explain it before you sign it.
- Provide the driver with your destination contact information. Take down any information the driver can provide such as his cell phone, pager and satellite tracking information. If something changes, you won’t have to wait to be contacted.
- Ask the driver if your shipment is the last he/she will be loading. Find out when the last shipment goes onto the trailer. This will give you an indication as to when they will be departing for your new home. Ask the driver about his/her plans for delivering your items.
Find out as many details as you can prior to the driver leaving your residence.
- The driver may give you your delivery window. Keep in mind that it is really only an estimate at the time of loading. Many factors can change the schedule for the driver, so try to remain flexible.
- Ask the driver to call you with changes so that you can adjust your plans accordingly.
- If you have a delivery spread (a sequence of 2 or more days that your shipment can be delivered on and still be considered on time) understand that you can and may be delivered on any one of those days.
- Take one last sweep of the house before the driver leaves. Look through all closets, shelves, in the garage, attic, crawl space, storage unit, under the stairs, on the walls and any place else things may be hiding. You do not want to find out, after the driver is on the way, something was left behind.
Allied's Moving Checklist Will Help You
Our moving day checklist is here for you to use to better prepare for your actual moving day. The small details and things you can do in preparation for your movers will make a big difference when it comes time to move. Something as simple as Allied’s moving day checklist makes what can be a complicated process much easier.